Amended January 2026
1. Title
The title of this Club shall be ASTLEY & TYLDESLEY ROAD RUNNERS
2. Objects
The objects of the Club shall be:
- To promote athletics in the local area.
- To ensure all members are made welcome and help them achieve their ambitions in running.
- To organise Races and competitions for the benefit of members and runners in general.
3. Membership
Membership shall be open to persons who are amateurs as defined by UK Athletics. There shall be a minimum age entry of 15 years.
Each applicant for membership must complete the official application form, and must be proposed, seconded, and elected at a properly convened meeting of the committee.
Members automatically receive membership of Gin Pit Miners Welfare Club and must abide by their rules when using the facilities.
Members when competing should endeavour to wear appropriate club vests.
All club members should act in the best interests of the club and not do anything which might bring the Club into disrepute or otherwise affect its reputation or standing.
Members are entitled to use the track at Leigh free of charge at scheduled club sessions.
The Club has the power to elect as Honorary Member any person whose services to the Club warrant that distinction. Honorary Members have the same rights to vote and serve as Officers but are not required to pay subscriptions.
Members are entitled to apply for a club place for the London marathon subject to the following qualifying criteria
- Members must have entered & been rejected from the London Marathon
- Members must be at least in their second year of membership
- Members must be first claim to Astley & Tyldesley Road Runners
- Members must have a run a 10-mile race or longer within the last 12 months
- If a member has had a club place before they will be ineligible for the following 2 years but become fully eligible once again in the 3rd year
- Should no other members come forward for a free club place during the two year ‘ban’, ineligible members would go into the club draw
4. Management
The management of the Club shall be vested in a Management Committee, which shall consist of Club Secretary, Treasurer and Membership Secretary who shall be Officers of the Club, together with a committee.
All of the foregoing shall be elected at the Annual General Meeting and remain in office until the conclusion of the Annual General meeting of the following year.
The Committee shall have the power to fill vacancies if and when they arise by means of proposing, seconding and majority vote if necessary. In the event of a tie the Club Secretary has the casting vote.
The Committee shall also have the power to co-opt members for particular projects, but co-opted members shall not have a Committee vote.
The following is a summary of the Committee’s responsibilities.
Club Secretary: To deal with all Club correspondence, conveying appropriate information to members and committee.
Treasurer: To keep accurate accounts of the club’s finances. To pay all the club dues; to produce an audited annual statement of the club’s finances
Coaching Team: To devise and implement appropriate training programmes.
Membership Secretary: To collect all membership subscriptions. To register members with relevant organisations
Captains: To arrange club championships and enter competitions and races as appropriate.
Race Organiser: To take overall responsibility for the Clubs races.
Social Media & Communication Secretaries: To showcase the Club’s activities and achievements on social media platforms.
Website Manager: To maintain the Club’s website.
At all meetings of the Committee three shall form a Quorum.
5. Complaints and Disputes
- All concerns, allegations or reports of malpractice or abuse relating to the welfare of children or vulnerable adults will be recorded and responded to swiftly and appropriately in accordance with the Club’s and England Athletics’s safeguarding policy and procedures. The Welfare Officer shall be the lead Officer for all Members in the event of any safeguarding concerns.
- Any complaints of misconduct (improper or unprofessional conduct) regarding the behaviour of Members or Officers shall be dealt with by the Club in accordance with its discipline and appeals process* and must be presented in writing to the Secretary (and where the matter relates to the Secretary, the complaint must be submitted to the Welfare Officer). Unless exceptional circumstances apply, the Secretary will hear complaints within fourteen days of receiving a complaint. If the complaint is sufficiently evidenced, the Secretary will appoint 3 (three) Club Members (who have no direct or indirect interest/involvement in the matter) to sit on a disciplinary panel. Subject to rule 3 below, a decision of the disciplinary panel shall be final and conclusive.
- Any appeals must be received by the Secretary within 7 (seven) days of receiving the written decision and, if appropriate, the appeals process will be followed.
- Any complaints of serious misconduct (including, without limitation, theft, doping violations, fraud, physical violence, safeguarding policy breaches, serious breach of applicable health and safety, gambling and/or ticketing regulations or any act or omission of the Member or Officer which in the opinion of England Athletics, acting reasonably, brings or is likely to bring the sport of athletics into disrepute) regarding the behaviour of Members or Officers shall be reported and dealt with by England Athletics in accordance with its Disciplinary Procedures.
- If a dispute arises between any Members or Officers of the Club about the validity or propriety of anything done by any Member or Officer under these Rules and the dispute cannot be resolved by agreement, the parties to the dispute must first try in good faith to settle the dispute by mediation before resorting to litigation.
6. Annual General Meeting
The Annual General Meeting shall be held on the last Monday in January after track or a suitable nearby date.
The purpose of the Annual General Meeting will be:
- to receive the Annual Reports of the Committee
- receive the audited Statement of Accounts and Balance Sheet
- elect the Officers and Committee for the ensuing year
- consider any amendments to the Constitution Rules of which due notice has been given to all members.
The Club Secretary must receive any proposed change to any rule contained within this Constitution by a Club member at least 21 days prior to the date of the Annual General Meeting in order that all members shall have sufficient notice of the proposal.
At least 14 days notice shall be given to Club members of the date, venue and agenda items for the Annual General Meeting. Each fully paid-up Club member present at the meeting shall have one vote.
7. Affiliation
The Club shall seek to be affiliated to England Athletics in order to carry out the objects of the club.
The Club shall select in which of the five Athletics Disciplines (Cross-Country Running, Fell & Hill Running, Race Walking, Road Running, Track & Field) it wishes to compete in for team competitions, and notify England Athletics annually
8. Subscriptions
Members will pay an annual subscription fee at the commencement of the Club year (payable within 28 days of the AGM).
The level of fees shall only be determined at an Annual General Meeting.
For new members, a graduated scale of fees will be operated dependant on the time of year that they join the club.
For existing members, the fees shall be fixed and are expected to be paid in a single payment.
The annual subscription must accompany the application for membership.
Members will be registered with England Athletics Membership Scheme.
9. Extraordinary General Meeting
An Extraordinary General Meeting shall be called by the Club Secretary within one month of the receipt of a requisition signed by at least eight members stating the purpose of the meeting. At least 14 days notice shall be given to all fully paid-up members of the date, venue, and purpose of an Extraordinary General meeting. No other business shall be conducted at such a meeting.
10. Constitution Amendments
No Constitution rule may be altered, added to, or deleted except at an Annual General Meeting, or at an Extraordinary General Meeting called for that purpose, and then only by a two thirds majority of those present and voting.